City of Centerville

Administrative Assistant/Assistant to the Clerk of Council

The City of Centerville, Ohio, a “warm & cheerful” community with a population of approximately 24,000 located eight miles southeast of Dayton in Montgomery County is seeking qualified candidates for the full-time position of Administrative Assistant/ Assistant to the Clerk of Council. The Centerville community boasts bustling business centers, nationally recognized public and private schools, hundreds of recreational and athletic programs, miles of hiking/biking trails, The Golf Club at Yankee Trace renowned municipal golf course, beautiful Victorian Homestead Benham’s Grove, nationally accredited Police departments, fine dining, upscale shopping, and charming historic uptown business district. The City of Centerville is a council-manager form of government dedicated to delivering exceptional services through thoughtful governance to ensure progress and stability.

 Job Responsibilities

• This role’s time will be split approximately 70% as Administrative Assistant for the Development Department and 30% as Assistant Clerk of Council.
• Receives telephone calls, takes messages, and/or transfer calls to appropriate personnel.
• Serves as secretary to the Centerville Planning Commission, Board of Architectural Review (BAR), and any other land use board or task force created by the City Council.
• Processes and manages Planning and Zoning applications and databases including weekly deposits.
• Prepares, distributes, and maintains meeting agendas, meeting packets, and public hearing notices.
• Assists the Clerk of Council in the preparation of pre and post council meeting documentation.
• Provides general administrative support, including managing schedules, coordinating meetings, report generation, and maintaining files and databases for the Development Department and Clerk’s Office.
• Attends evening meetings.
• Assists with the preparation of reports, presentations, and documentation for the Development Department and Clerk’s Office.
• Maintains and increases knowledge and skills through attendance at meetings, conferences, and training seminars with proper approval.
• Performs all duties of the Clerk of Council in his/her absence.
• Collaborates with the Building Inspection administrative assistant to maintain consistent front office coverage and public service.
• Supports Development Director with strategic development initiatives including business attraction, retention, development of marketing materials and coordination with regional partners, grants and reporting.

Preferred Qualifications

• 2-3 years of experience in administrative roles, preferably in a government or public sector setting.